Procedures for Approval of Amendments to Programmes and Modules
Changes to programmes and modules may only be made in ways consistent with the
University's approved procedures:
The HARTMAP includes details procedures for:
- Approval of new modules and non-award programmes
- Business approval for new and significantly amended programmes
- Academic approval for new and significantly amended programmes
- Amendments to Existing Programmes and Modules
- Management of Programme and Module Information
Amendments to Existing Physics and Astronomy Programmes and Modules
The Director of Education chairs the Physics and Astronomy Education Committee and
has responsibility for taught programmes and modules within the discipline and will,
as part of the Annual Programme Monitoring
process confirm that all programme descriptors
are current and valid.
Submissions for the approval of programme/module amendments may take place as necessary
throughout the year subject to their being approved by the Physics and Education
Committee before the start of the next academic year.
All requests for new module codes must be made by the DoE via the College Programme Approval Coordinator.
Student opinion for major amendments to programmes and modules will be sought via student representatives
on the Education Committee (EC) and/or the Student-Staff Liaison Committee (SSLC).
Where a programme amendment affects students currently studying a module, full agreement
from the cohort is required.
Approval of / changes to module coordinators and lecturers is a matter for the
workload allocation process and is not Education Committee).
Creation of New Modules and Withdrawal Modules
The Director of Education will only approve changes after confirming that
that they will not invalidate the accreditation status of any programmes.
Major Modifications to Modules
New modules and major modifications to existing modules require approval by both the
Director of Education and Education Committee:
- Amendments to module descriptors which involve the following sections:
- Module title (this will require a new module code)
- Credit value (this will require a new module code)
- Duration of module (term)
- Study time
- Aims where changes affect any aspect of a Programme Specification
- Intended learning outcomes where changes affect any aspect of a Programme Specification
Minor Modifications to Modules
Minor modifications, i.e. any change that is not defined as 'major' above require
approval by the Director of Education and Education
Procedures For Amendments
Any proposed amendments should be submitted to the DoE in good time for
the Education Committee meeting at which they are to be considered.
The DoE will be responsible for maintaining Programme and Module Amendments (PMA) document:
, which is a chronological record of all significant changes and their rationale
and the approval authorities and dates.
The approval process is completed by publication of the final approved version(s) of the:
in their permanent locations within the Physics and Astronomy Handbook, and
record of the approval in the minutes of the Physics and Astronomy Education
The following information should be included in the PMA document: URL for document (or memo to be
included with minutes of the meeting) outlining the rationale for change, URL for
relevant programme specification and module descriptor with changes indicated
clearly, e.g. by using <del>
<ins></ins> markup and/or CSS and, if required,
confirmation of approval from the current external examiner. If the assessment
pattern does not conform to the current
for the discipline, a rationale for the proposed methods and weights should be
- Each submission will be considered at the EC meeting. The Committee will decide which
of the following decisions to make:
- Approve subject to amendments
- Not approve
The decision(s) will be minuted and communicated to the proposer of the amendment.
- If the Committee approves the proposal subject to amendments the documents should
be revised and then reconsidered by the responsible Director of Education for
final approval. Confirmation of final approval will be provided
via the ACME and will be recorded as Chair's Action
in the minutes of the Education Committee.
Where changes are made to the assessment requirements of a module that affect the
formal University examination of the module (e.g. a change in duration or
removal of a written examination), these changes will be notified to the
University's Examinations Office via the College Programme Approval Coordinator
and Education Support Service.
The CEMPS Programme and Module Approval Group (PMAG) monitors the operation of the above
process and receives copies of the PMA document for College approval.