University of Exeter Handbook (Physics) Questions/Comments Department (Physics)

Physics and Medical Imaging Procedures for Approval of Amendments to Programmes and Modules

General Principles

  1. The Directors of Education chair the joint Physics and Medical Imaging Education Committee and have ultimate responsibility for taught programmes and modules within their discipline and will, as part of the Annual Programme Monitoring process confirm that all programme specifications and module descriptors are current and valid.
  2. Submissions for the approval of programme amendments may take place as necessary throughout the year subject to their being approved by the Physics and Medical Imaging Education Committee before the start of the next academic year.
  3. All requests for new module codes must be made through the ACME (Assistant College Manager (Education) or his/her appointee).
  4. Student opinion for major amendments to programmes will be sought via student representatives on the Physics and Medical Imaging Education Committee and/or the Student Staff Liaison Committee.
  5. Where a programme amendment affects students currently studying a module, full agreement from the cohort is required.
  6. In the case of programmes delivered in partnership with the NHS variations to the processes described here may be made to facilitate joint accreditation and validation of modules, programmes and awards, and to avoid wasteful duplication of effort. Any such variations must be approved by the Dean of the Faculty of Taught Programmes.


New Programmes and Programme Withdrawals

Refer to the University TQA manual:

The creation of new programmes, and/or the withdrawal of existing programmes, requires the approval of College Education Executive Group who will satisfy themselves that the proposed financial and staffing requirements are compatible with the College's Strategy and Business plan.

New programmes, and programme withdrawals (and any associated new module descriptors) must be approved by the Physics and Medical Imaging Education Committee according to the processes described below and then forwarded for approval by the College Education Strategy Group, via the ACME, as described in the University TQA manual.

Amendments to Programmes

Refer to the University TQA manual:


Refer to the University TQA manual:

(Note that approval of / changes to Module Coordinators and Lecturers results from the Physics and Medical Imaging teaching allocation process and is not a matter for the Education Committee).

Creation of New Modules and Withdrawal Modules

The Director of Education will only approve changes after confirming that that they will not invalidate the accreditation status of any programmes.

Major Modifications to Modules

New modules and major modifications to existing modules require approval by both the Director of Education and Education Committee:

Minor Modifications to Modules

Minor modifications, i.e. any change that is not defined as 'major' above require approval by the Director of Education and Education

Procedures For Amendments

  1. Any amendments should be submitted to the ACME in good time for the Education Committee meeting at which they are to be considered.
  2. The following documentation should be provided: URL for document (or memo to be included with minutes of the meeting) outlining the rationale for change, URL for relevant programme specification and module descriptor with changes indicated clearly using <del>delete</del> and <ins>insert</ins> markup and/or CSS and, if required, confirmation of approval from the current external examiner. If the assessment pattern does not conform to the current for the discipline, a rationale for the proposed methods and weights should be provided.
  3. The submission will be considered at the meeting. The Committee will decide which of the following decisions to make:
    1. Approve
    2. Approve subject to amendments
    3. Not approve
  4. The the decision will be minuted and the ACME will communicate this decision to the proposer of the amendment.
  5. If the Committee approves the proposal subject to amendments the documents should be revised and then reconsidered by the responsible Director of Education for final approval. Confirmation of final approval will be provided via the ACME and will be recorded as Chair's Action in the minutes of the Education Committee.
  6. The ACME and the Physics and Medical Imaging Handbook Editor will jointly be responsible for maintaining an auditable record of the approval process to include: a chronological record of all significant changes and their rationale e.g.: publication of the final approved version(s) of the: in their permanent locations within the Physics and Medical Imaging Handbook, and record of the approval in the minutes of the Physics and Medical Imaging Education Committee.
  7. Where changes are made to the assessment requirements of a module that affect the formal University examination of the module (e.g. a change in duration or removal of a written examination), these changes will be notified to the University's Examinations Office via the ACME.
  8. The ACME will be responsible for checking that the final programme specification and module templates have been published on the web by the Physics and Medical Imaging Handbook Editor, and that the University Programme Approval Coordinator is notified for information.

University of Exeter Handbook (Physics) Questions/Comments Department (Physics)