The University Regulations clearly specify the requirements for student attendance and associated rules for residence, conduct and academic progress. In particular, undergraduate students must '...be in attendance as appropriate to their programme of study by the first day of term and must remain in attendance until the last day of term.'. No student may be absent from classes or other assigned academic activities, including clinical placements, unless there are valid mitigating circumstances, without prior permission from the Director of Education.
Student attendance is monitored. Absence and/or missed coursework hand-ins will result in a formal warning being issued and held on file:
International Students' visas require that a Points Based System (PBS) is used to monitor attendance and that non-attending students must be reported to the UK Border Agency. After following the appropriate formal warning procedure outlined above, the College will notify any continued non-attendance of International students to the University International Office.
The normal academic year has 32 weeks divided into three terms of varying lengths. The dates of terms are published in the University Calendar. The University refers to specific weeks in the academic year using an alphanumeric week label scheme, for example:
|SA01, ..., SA08||Summer Vacation (ante teaching)|
|T1:01, T1:02, ..., T1:12||Autumn Term - Teaching|
|X001, X02, ...||Christmas Vacation|
|T2:00||Spring Term - Assessment Week|
|T2:01, ..., T2:11||Spring Term - Teaching|
|E001, E002, ...||Easter Vacation|
|T3:01||Summer Term - Revision Week|
|T3:02, ..., T07||Summer Term - Teaching / Assessment|
|SP01, SP02, ...||Summer Vacation (post teaching)|
The Department uses a slightly extended version of this scheme. Firstly, offset values maybe negative. For example, in 2012 'SA7' is the same week as 'T1:−1' but the latter is used to indicate the week before T1:00. Secondly, the leading zeros in offsets are optional, i.e. 'T2:03' and 'T2:03' refer to the same week.
Unless otherwise stated, these are the week numbers used in Department documents from August 2011 onwards. Further examples and year-specific dates are published in the 'Week Numbers' section of the University Timetable.
See also: Timetable Information.
Briefly, students progress through the various stages of their degree programmes by accumulating credits which are awarded for passing modules. For an undergraduate programme, 120 credits are required to pass a stage, corresponding to three terms of full-time study. As well as a number of credits (proportional to the workload) modules are assigned levels describing the difficulty of the academic content. A degree is awarded when a student has accumulated the required number of credits at certain minimum levels. The class of the degree is based on a weighted average of the marks received for each module. There is no automatic right to repeat a stage, or other period of study; each case is considered on its individual merits by the Dean.
The Department's Assessment Conventions contain more-detailed information.
Each degree programme comprises a set of modules. The term(s) in which any particular module is given is indicated in the description for that module. (See Module Descriptors.)
The lecture modules are supported by timetabled seminars and/or problems classes throughout the year. Timetables of lectures and laboratory classes are posted on notice boards at the start of each semester and can also be consulted, and personalised versions printed, using the University's WWW timetable system. A separate schedule of the specific modules covered in the problems classes will be provided.
Students are expected to attend all the lectures, laboratory classes, problems classes, clinical placements, and tutorials in their degree programme regularly and punctually. The convention is that lectures and tutorials last for 50 minutes, beginning at 5 minutes after the hour and ending at 5 minutes before the hour. A student should tell the staff member responsible for the class if they have a valid reason for absence and also inform the Student Services Office:
See also: Mitigating Circumstances Affecting Assessments.
As a student, your comprehension of the topics covered in the modules will depend upon the individual efforts you make, and you cannot expect to obtain understanding simply by attending.
Problems classes for Stage 1 and Stage 2 Physics undergraduates (dealing with core modules at levels 1 and 2) are held regularly on a weekly basis, except in those weeks in which a mid-semester test is held. A problem paper associated with a particular course is distributed a week in advance, allowing students time to attempt as much as possible before the class. Marks gained in problems will count towards the assessment of the associated modules. [See also the Code of Practice for Problems Classes.]
Level 3 and 4 modules which use lectures as the main means of delivery include problems classes within their schedule of timetabled hours; two one-hour problems classes is the norm for a 15 CATS (7.5 ECTS) credit module.
University Examinations are normally held straight after the Christmas Vacation, in Week T2:00, and during the Summer term in weeks T3:02-05. The results of the year's examinations will be considered by the Board of Examiners in week T3:07. The results of referred and deferred examinations will be considered at a September meeting.
Both teaching periods are followed by a substantial vacation during which students are expected to consolidate and revise their coursework.