University of Exeter Handbook (Physics) Questions/Comments Department (Physics)

Attendance Requirements

The University specifies general attendance requirements for students and associated rules for residence, conduct and academic progress:

In essence, students are expected to attend all the lectures, laboratory classes, problems classes, placements, and tutorials in their degree programme regularly and punctually. The convention is that lectures and tutorials last for 50 minutes, beginning at 25 minutes to the hour and ending at 25 minutes past the hour.

Individuals are monitored and contacted when necessary to ensure their welfare and wellbeing and to support their academic success. International students holding a Tier 4 visa must attend regularly as a condition of their visa.

All students must be in attendance from first day of term until the last day of term. Students following online programmes must engage with their studies throughout the programme.

Permission for absence requires an appropriate reason and may be requested by contacting the Peter Chalk Hub Info point:

and providing evidence of the circumstances that can require the absence.

Students must record their attendance at scheduled teaching session (lectures, practicals, tutorials, etc.) via the iExeter app using the digital check in function

Digital Check-In

The digital check-in system uses personal timetables, location services, Bluetooth beacons and the iExeter app to remind students to check-in at the start of each teaching session.

Initial Setup

At the start of each academic year before the first teaching session, students need to:

Day-to-Day Use

At every timetabled teaching session, students need to:

Students who don't have a smartphone or tablet:

Technical Issues

In the event of problems, visit the nearest Hub Info Point Hub (or Education Support Office) as soon as possible after your teaching session where the team can facilitate manual check-in.

Absence Due to Sickness, etc.

Sickness can be reported through the absence reporting tool in iExeter in the 'My course' tile (see below).

Swapping Between Sessions

Some modules have several equivalent 'deliveries' of the same class. Students must attend their timetabled delivery and not swap sessions without good reason and the agreement of the module leader. Unless the Hub Info Point is notified of the change this will show as a missed session in the attendance data.

How Attendance Data Will be Used

The University records attendance to confirm students are still studying and fulfilling the requirements of their programme. Where there are regular instances of non-attendance, it helps us provide academic and/or welfare support.

The Home Office requires the University to monitor the attendance of all its Tier 4 international students and to withdraw immigration sponsorship in any cases where attendance does not meet their prescribed criteria.

Individual attendance data will be displayed in the MyProgress dashboard, which will be visible to the student and their academic tutor. The tutor may discuss attendance at academic tutorial sessions.

Module leaders and hub administrative teams will also have access to the attendance database and will periodically review student engagement.

You may receive attendance warning emails for poor attendance and you will be required to take action as specified in the email. Failure to demonstrate a satisfactory level of attendance may result in referral into these processes:

Reporting Illness

A student who is unable to attend a timetabled teaching session through sickness or other reasons, must tell their Stage Coordinator via iExeter (My Course – absence reporting). More guidance is given in the:

Permitted Absences

Absences of more than seven successive days due to illness require a doctor’s certificate or permission for absence. The only times when permission for absence might be granted are:

  1. Medical reasons.
  2. Short absences on compassionate grounds.
  3. Bunacamp attendance (in line with the conditions).
  4. Approved University visits, courses and exchanges.
  5. Jury service.

If a scheduled academic session is missed without approval it will be recorded as an absence and this will be visible on your MyProgress dashboard.


University of Exeter Handbook (Physics) Questions/Comments Department (Physics)