University of Exeter Handbook (Medical Imaging) Questions/Comments Department (Medical Imaging)

Declaration of Criminal Convictions

This policy reflects the University of Exeter's contractual and legal obligations to the NHS and professional bodies, which are to ensure that undergraduate students studying Medical Imaging can undertake clinical placements and practise as healthcare professionals once qualified.

The procedures for monitoring the criminal convictions of students on the BSc Medical Imaging (Diagnostic Radiography) programme are as follows:


This pre-registration programme is exempt from the Rehabilitation of Offenders Act 1974 under the provisions of the Exemptions Order 1975. This means that students are obliged to declare all previous criminal convictions, cautions and reprimands as a condition of admission on to the programme. This is explained to potential applicants during the admissions process.

A previous criminal conviction or caution will not necessarily prevent a student from studying to become radiographer. It is, however, important for the University of Exeter to be able to reach a balanced and objective view of a candidate's suitability to train. It is therefore a condition of entry to this programme that an applicant must have a satisfactory Enhanced Check from the Disclosure and Barring Service (DBS) formerly the Criminal Records Bureau (CRB):

During the Programme

All returning undergraduate students who re-enrol at the start of the academic year, will be asked to sign an Annual Declaration Form that confirms their fitness to practise:

This form also reminds students of their obligation to inform the Director of Education in writing immediately of any convictions, cautions, reprimands or warnings recorded on police central records.

Any student who does make a declaration of convictions, cautions, reprimands or warnings at any point in the academic year, will have their case considered by the Department's Fitness to Practise Board, which will review the student's suitability to continue on the programme. This Board will comprise the Head of Medical Imaging, Director of Education, Stage Coordinator, Placement Coordinator and advice will be sought from one or more service heads from our partner NHS trusts. Should the Department Board consider the declaration to be of a sufficiently serious nature then it will refer the matter to Student Cases for a University Fitness to Practise Board to be convened.

As student who fails to complete the Annual Declaration in a timely manner will not be allowed to continue with their placement and this will normally result in withdrawal from the programme.

Failure to disclosure any convictions, cautions, reprimands or warnings to the University, or any false declarations will be viewed as a form of dishonesty and will normally be referred to the University with a recommendation that the student is withdrawn from the programme.

See also: Policy on the Secure Storage, Handling, etc. of Disclosure Information
Policy on the Admission of Applicants with Criminal Records
University Fitness to Practise Procedures

University of Exeter Handbook (Medical Imaging) Questions/Comments Department (Medical Imaging)