Physics and Astronomy adheres to:
The nature and frequency of contact between student and supervisor will vary from research project to research project, but supervisors are normally expected to meet full-time research students at least once per week (excluding holiday periods for both students and supervisors). If the supervisor has to be away from Exeter for a more prolonged period, then s/he should organise alternative supervision arrangements which must be approved by the Director of Research.
For a part-time student working at Exeter the frequency of meetings should normally be half that for full-time. For a part-time student based outside Exeter the frequency will be determined by an individual agreement with the supervisor at Exeter, the Director of Research, and the other institution involved.
In accordance with the College's Code of Good Practice (COGP), we require three formal monitoring meetings each academic year between student and supervisor, and three between student and mentor. A record of each meeting must be kept using the appropriate form (below).
The Postgraduate Research Administrator will issue reminders in advance of each meeting. Students must complete the appropriate form in advance of their meeting. This be the starting point for the discussion and the agreed comments should be signed by both parties to the meeting. An inability to agree the comments will be indicated by an unsigned form.
| Date | Year 1 | Year 2 | Year 3 |
|---|---|---|---|
| Week T1:01 | Induction Week. | ||
| Week T1:02 | Year 1 students attend presentations by Year 2 students. | Year 2 students make presentations to Year 1 students. | |
| Week T1:02 Friday | Supervisor to submit description of individual study package for approval by Director of Education for PG Researchers. | ||
| Week T1:03 | Year 1 students attend presentations by Year 2 students. | Year 2 students make presentations to Year 1 students. | |
| Week T1:03 | Meeting with supervisor and mentor to formalise working practices/expectations. | Mentor meeting | Mentor meeting |
| Week T1:04 | Supervisor meeting | Supervisor meeting | |
| Week T1:11 Monday | First year literature review [PHY] to mentor and second assessor, to be assessed and comments submitted to Director of Education for PG Researchers by the end of week T2:02. | ||
| Week T2:00 | Mentor meeting | Mentor meeting | Mentor meeting |
| Week T2:01 | Supervisor meeting | Supervisor meeting | Supervisor meeting |
| Week T2:03 | Research Committee review of Year 1 students' progress compared with standards specified by the College's Progression Requirements [PHY]. | Director of Education for PG Researchers reviews completion timetables for Year 3 students. | |
| Week T3:01 Friday | Year 1 students submit progress reports to mentor and second assessor, to be assessed and comments submitted to Director of Education for PG Researchers by the end of week T3:03. | ||
| Week T3:03 | Mentor meeting, mentor checks completion of Research Student Training Programme [PHY]) | Mentor meeting | Mentor meeting |
| Week T3:04 | Supervisor meeting to complete and return Faculty Annual Research Student Monitoring form. | Supervisor meeting to complete and return Faculty Annual Research Student Monitoring form. | Supervisor meeting to complete and return Faculty Annual Research Student Monitoring form. |
| Week T3:05 | Director of Education for PG Researchers judges whether the discipline's Progression Requirements have been satisfied. |
Part-time students should discuss the deadlines for reports, talks, etc. that form part of the assessment of their training with their supervisor and mentor to agree a revised timetable. The expectation is that the time allowed would be at most doubled.
All full-time research students will be allocated a desk shortly after starting their research project.
All research students will be: